PSA Birth Certificate

 

Birth Certificate

Walk-in Application

Application made in person by the owner or by his/her representatives will be received at different Census Serbilis Centers.

Through the Web

Visit the e-Census website at https://www.psaserbilis.com.ph/Default.aspx

Visit the PSAHelpline website at https://psahelpline.ph/

Note: If the request is done through conventional postal service system or through e-mail, the certification shall be sent to the requesting party through conventional postal service system.

Information to be provided for the issuance of Birth Certificate:

1.     Complete name of the child (first, middle, last)
2.     Complete name of the father
3.     Complete maiden name of the mother
4.     Date of birth (month, day, year)
5.     Place of birth (city/municipality, province)
6.     Whether or not registered late. (If registered late, please state the year when it was registered.
7.     Complete name and address of the requesting party
8.     Relationship to the child
9.     Number of copies needed
10.     Purpose of the certification

NOTE: ISSUANCE OF CERTIFICATION OF BIRTH IS SUBJECT TO THE CONFIDENTIALITY CLAUSE OF ARTICLE 7 OF THE CHILD AND YOUTH WELFARE CODE WHICH PROVIDES:

Art. 7. Nondisclosure of birth records. The records of a person's birth shall be kept strictly confidential and no information relating thereto shall be issued except on the request of any of the following:
 

1. The person himself, or any person authorized by him;
2. His spouse, his parent or parents, his direct descendants, or the guardian or institution legally incharge of him, if he is a minor;
3. The court or proper public official whenever absolutely necessary in administrative, judicial or other official proceedings to determine the identity of the child's parents or other circumstances surrounding his birth; and
4. In case of the person's death, the nearest of kin.

Any person violating the prohibition shall suffer the penalty of imprisonment of at least two months or a fine in an amount not exceeding five hundred pesos, or both, in the discretion of the court.

Requirements for Courtesy Lane Eligibility

 The following may avail of the Courtesy Lane Facility:

1. Senior citizens
   • A senior citizen applicant may be accompanied by one (1) adult. The adult companion may also avail of Courtesy Lane privileges, provided they are the senior citizen applicant’s immediate family member or traveling companion.
   • An immediate family member (i.e., spouse, adult children, or adult sibling only) must present proof of relationship to the senior citizen applicant (e.g., birth certificate).
   • A traveling companion must present proof of travel with the senior citizen (e.g., confirmed flight or hotel booking) and must also state the reason or justification for travelling (e.g., the travelling companion is a medical escort or nurse).
2. Persons with disability (PWDs)
   • A PWD applicant must present a valid PWD Identification Card.
   • A PWD applicant may be accompanied by one (1) adult. The adult companion may also avail of Courtesy Lane privileges, provided they are the PWD applicant’s immediate family member or traveling companion.
   • An immediate family member (i.e., parent, spouse, adult children, or adult sibling only) must present proof of relationship to the PWD applicant (e.g., birth certificate).
   • A traveling companion must present proof of travel with the PWD applicant (e.g., confirmed flight or hotel booking) and must also state the reason or justification for travelling (e.g., the travelling companion is a medical escort or nurse).
3. Pregnant women
   • A pregnant applicant must present medical certificate/records as proof of pregnancy.
4. Minors aged seven (7) years and below
   • A minor applicant must be accompanied by his or her parents, legal guardian, or their authorized representative. The adult companion may also be an applicant.
5. Solo Parents
   • A solo parent applicant must present a valid Solo Parent Identification Card.
6. Overseas Filipino Workers (OFWs)
   • An OFW applicant must present proof of their OFW status, such as:
     • Valid OWWA E-card;
     • Valid employment contract;
     • Valid work visa;
     • Seafarer’s Identification and Record Book (SIRB) stamped at an international border not more than three hundred sixty-four (364) days from the date of application;
     • Expired or cancelled working visa or employment contract, and a Philippine passport with an immigration arrival stamp of not more than three hundred sixty-four (364) days from the date of application.
7. Exceptional and emergency cases
   • In exceptional and emergency cases, Courtesy Lane privileges may be extended to applicants upon due approval of his or her written request by any of the following Department officials:
     • The Secretary of Foreign Affairs;
     • The Undersecretary for Civilian Security and Consular Concerns; or
     • The Assistant Secretary for Consular Affairs.

NOTE

• Senior citizens and PWD applicants may choose either regular or expedited processing of their passport application during regular hours from Monday to Friday
• All other applicants including companions must pay for expedited processing.
• All applications outside regular hours must pay for expedited processing.
• Consular Offices are authorized to set their own daily maximum number of applicants based on operating capacity of the CO and the safety and convenience of the public.
• Access to the Courtesy Lane may be restricted in emergency or extraordinary circumstances such as in the present Covid-19 public health emergency.

Source: https://consular.dfa.gov.ph/services/passport/passport-cl

Needed Requirements for Minor Passport Renewal Applications

 Core Requirements for Minor Renewal Applications

1. Confirmed Online Appointment 
2. You may also see if you are qualified to use the Courtesy Lane. 
3. Accomplished Application Form
4. Personal Appearance of minor applicant and either parent or authorized adult companion
5. Current ePassport with photocopy of data page
6. Marriage Certificate is required if only one parent is accompanying the child
   • If parents are unmarried, a Special Power of Attorney (SPA) executed by the Mother will be required if she is not accompanying the child
   • If Special Power of Attorney (SPA) is executed abroad, it must be authenticated by the Philippine Embassy or Consulate
7. Original and photocopy of proof of filiation and/or guardianship
8. Passport or Valid Government issued ID of either parent with one (1) photocopy See the other articles for the List of Acceptable IDs for Passport Application)
9. School ID (if applicable)

*Additional requirements may be required. Please refer the next article. 

Source: https://consular.dfa.gov.ph/services/passport/requirements/passport-minor/minor-renewal-epassport#Lost

Needed for Renewal of Passports OLD 2

 Supporting Documents for Adult Renewal (NON-ePassport) Applications

In addition to the core requirements, the following supporting documents will be further required for the following cases:

NOTE: Some cases will require the application to be treated as a New Application rather than a renewal

In case of a Lost VALID NON-ePassport - will be treated as NEW APPLICATION

1. Online Appointment still required
2. Requirements for New Adult Applicants*
   • If photocopy of the applicant's last issued passport is available, the Birth Certificate will not be required.

   *Additional requirements may be required. Please refer to the section below for additional requirements for Adult Renewal (NON-ePassport) Applications (Lost Valid Passports)

   
   

   Additional Requirements for Lost Valid non-ePassport

   • Police Report in English (Original and photocopy)
   • Affidavit of Loss in English (Original and photocopy)
   • Penalty Fee: Php350.00

 Additional 15 calendar days clearing period for Lost Valid Passports.

In case of Lost expired NON-ePassport - will be treated as NEW APPLICATION

1. Online appointment still required
2. Requirements for New Adult Applicants*
   • If photocopy of the applicant's last issued passport is available, the Birth Certificate will not be required.

   *Additional requirements may be required. Please refer to the section below for additional requirements for Adult Renewal (non-ePassport) Applications (Lost Expired Passports)

   
   

   Additional Requirements for Lost Expired non-ePassport

• Affidavit of Loss in English
• Penalty Fee: Php350.00

Source: https://consular.dfa.gov.ph/services/passport/requirements/passport-adult/adult-renewal-nonepassport

Needed for Renewal of Passports OLD 1

 Core Requirements for Adult Renewal (NON-ePassport) Applications

*(Brown, Green, Machine Readable (Maroon) Passports or any older Passports)

1. Confirmed Online Appointment
2. Accomplished Application Form
3. Personal Appearance
4. Current Passport with photocopy of data page
5. Original PSA authenticated documents that will support the change of name.
   • Marriage Contract
   • Annotated Birth Certificate
   • Annotated Marriage Contract to show annulment/divorce/court ordered instruction
   • Death Certificate of Spouse
6. Any of the following Valid IDs with one (1) photocopy 

NOTE: If woman opts to retain maiden name, a Marriage Contract is not required.

Additional requirements may be required. Please refer to the section below.

Source: https://consular.dfa.gov.ph/services/passport/requirements/passport-adult/adult-renewal-nonepassport

Needed to Process Passports Renewal Adult 2

 Supporting Documents for Adult Renewal of ePassport Applications

In addition to the core requirements, the following supporting documents will be further required for the following cases:

NOTE: Some cases will require the application to be treated as a New Application rather than a renewal

In case of a Lost VALID ePassport - will be treated as NEW APPLICATION

1. Confirmed Online Appointment
2. Requirements for New Adult Applicants*
   • If photocopy of the applicant's last issued passport is available, the Birth Certificate will not be required.

   *Additional requirements may be required. Please refer to the section below for additional requirements for Lost Valid Passports

   
   

   Additional Requirements for Lost Valid ePassport

   • Police Report in English (Original and photocopy)
   • Affidavit of Loss in English(Original and photocopy)
   • Penalty Fee: Php350.00

   Additional 15 calendar days clearing period for Lost Valid Passports.

In case of a Lost EXPIRED ePassport - will be treated as NEW APPLICATION

1. Confirmed Online Appointment
2. Requirements for New Adult Applicants*
   • If photocopy of the applicant's last issued passport is available, the Birth Certificate will not be required.

   *Additional requirements may be required. Please refer to the section below for additional requirements for Lost Expired Passports

   
   

   Additional Requirements for Lost Expired ePassport

   • Affidavit of Loss in English
   • Penalty Fee: Php350.00

In case of renewal of a frequently Lost Passport - will be treated as NEW APPLICATION

1. Confirmed Online Appointment
2. Requirements for New Adult Applicants*
   • If photocopy of the applicant's last issued passport is available, the Birth Certificate will not be required.

   *Additional requirements may be required. Please refer to the section below for additional requirements for Lost Expired Passports

   
   

   Additional Requirements for Frequently Lost Passport

   • Police Report in English
   • Affidavit of Loss in English
   • Penalty Fee: Php350.00

1. For applicants with Unclaimed Passports issued before 2010, kindly follow the procedures for new applicants.
2. For applicants with Unclaimed Passports issued 2010 onwards:
   • Applicant may request for a Certificate of Unclaimed Passport either at the office where the unclaimed passport was issued, nearest consular office or at DFA Aseana;
   • Upon receipt of the certificate, applicant should set an appointment online through the DFA Passport Appointment website (www.passport.gov.ph). Applicants who are eligible under the courtesy lane facility, may opt not to set an appointment online.
   • Applicants with unclaimed passports will be treated as a New Applicant. As such, applicants may refer to the links provided below for the requirements.

In case applicant used a Travel Document to travel back to the Philippines - will be treated as NEW APPLICATION

1. Confirmed Online Appointment
2. Requirements for New Adult Applicants*
   • If photocopy of the applicant's last issued passport is available, the Birth Certificate will not be required.

   *Additional requirements may be required. Please refer to the section below for additional requirements for Adult Renewal Applications (Use of Travel Document)

   
   

   Additional Requirements for Applicants who used Travel Documents to Travel back to the philippines

   • Original Travel Document
   • Affidavit of Explanation

In case applicant lost the Travel Document used to travel back to the Philippines - will be treated as NEW APPLICATION

1. Confirmed Online Appointment
2. Requirements for New Adult Applicants*
   • If photocopy of the applicant's last issued passport is available, the Birth Certificate will not be required.

   *Additional requirements may be required. Please refer to the section below for additional requirements for Adult Renewal Applications (Lost Travel Document)

   
   

   Additional Requirements for Lost Travel Documents used to travel back to the Philippines

   • Original Travel Records from Bureau of Immigration
   • Affidavit of Explanation

In case passport has been mutilated or damaged - will be treated as NEW APPLICATION

1. Confirmed Online Appointment
2. Requirements for New Adult Applicants*
   • If photocopy of the applicant's last issued passport is available, the Birth Certificate will not be required.

   *Additional requirements may be required. Please refer to the section below for additional requirements for Adult Renewal Applications (Mutilated or Damaged Passports)

   
   

   Additional Requirements for Mutilated and / or Damaged Passports

   • Affidavit of Explanation
   • Applicant must surrender mutilated/damaged passport
   • Penalty Fee: Php350.00

In case applicant is a Dual Citizen

(in addition to the Renewal Core Requirements)

• Confirmed Online Appointment
• Government Issued IDs (Refer to the list of valid Philippine Government Issued IDs or their secondary citizenship/residence counterparts)
• 1. If the applicant possesses dual citizenship from birth (i.e. one parent is a Filipino while the other parent is a citizen from which the applicant's other citizenship is derived; or, have both Filipino parents but was born in a country which applies jus soli citizenship; etc.)
     - Original and photocopy PSA-authenticated Birth Certificate/Report of Birth
  
  
  2. If the Filipino citizenship was reacquired or retained as specified in RA 9225:
     - Original and photocopy of identification certificate issued by a Philippine Foreign Service Post (FSP) or by the Bureau of Immigration (BI)

In case applicant is a Naturalized Citizen

(in addition to the Renewal Core Requirements)

• Identification Certificate of Naturalization from Bureau of Immigration

In case applicant is a Filipino citizen by Election

(in addition with the Renewal Core Requirements)

• Affidavit of Election of Philippine Citizenship
• Identification Certificate of Election from BI

Source: https://consular.dfa.gov.ph/services/passport/requirements/passport-adult/adult-new

Needed to Process Passports Renewal Adult 1

Core Requirements for Adult Renewal Applications

1. Confirmed Online Appointment 
2. Accomplished Application Form
3. Personal Appearance
4. Current ePassport with photocopy of data page
5. Original PSA authenticated documents that will support the change of name.
   • Marriage Contract
   • Annotated Birth Certificate
   • Annotated Marriage Contract to show annulment/divorce/court ordered instruction
   • Death Certificate of Spouse

NOTE: If woman opts to retain maiden name, a Marriage Contract is not required.
Additional requirements may be required.

Source: https://consular.dfa.gov.ph/services/passport/requirements/passport-adult/adult-new

Documents Needed to Process a Philippine Passport Adult 2

Supporting Documents for Adult New Applications

In addition to the core requirements, the following supporting documents will be further required in the following cases:

In case of Late Registered Birth Certificate

• If Birth Certificate was registered at least ten (10) years ago, application will be treated as a regular application, and no additional supporting documents will be required
• If Birth Certificate was registered less than ten (10) years ago, applicant must submit IDs that pre-date the late registration or current IDs with NBI Clearance

In case applicant has NO Birth Certificate or Report of Birth:

• If applicant is born AFTER 1950 - applicant must first file for late registration with Local Civil Registrar (LCR) or Consular Office with jurisdiction over the place where applicant was born. Applicant will then submit the original copy of the PSA authenticated late registered Birth Certificate and IDs that pre-date the late registration or current IDs with NBI Clearance.
• If applicant is born ON OR BEFORE 1950 - applicant must submit original and photocopy of PSA Authenticated Certificate of No Birth Record and Affidavit of Two Disinterested Persons attesting to the identity of the applicant (Affidavit should include photocopy of IDs of the Two Disinterested Persons indicated in the presented document)

If an Applicant's marriage has been dissolved and wants to revert to her maiden surname

• Applicant must submit original and photocopy of PSA Birth Certificate and acceptable IDs.
• Applicant must submit original and photocopy of the annotated PSA Marriage Certificate (MC) or Report of Marriage (ROM) stating that the marriage has been dissolved; OR

If applicant has lacking data in Birth Certificate or Report of Birth

• Applicant must present original and submit photocopy of proof of filing of supplemental report from the Local Civil Registrar (LCR)

If applicant has discrepancy in data in Birth Certificate / Report of Birth and other documents

• If the discrepant data is in the BC, the applicant must submit annotated birth certificate authenticated by PSA reflecting the corrected entry. If the discrepant data is in the other documents, the BC will be followed.
• Discrepancy in first name - Applicant must submit the original and photocopy of the petition and supporting documents for correction of first name filed with Local Civil Registrar (LCR) or consulate
• Discrepancy in other data - Applicant must submit annotated birth certificate authenticated by PSA reflecting the corrected entry

If applicant is a Dual Citizen

• Confirmed Online Appointment(click here)
• Government Issued IDs (Refer to the list of valid Philippine Government Issued IDs or their secondary citizenship/residence counterparts)
• 1. If the applicant possesses dual citizenship from birth (i.e. one parent is a Filipino while the other parent is a citizen from which the applicant's other citizenship is derived; or, have both Filipino parents but was born in a country which applies jus soli citizenship; etc.)
     - Original and photocopy PSA-authenticated Birth Certificate/Report of Birth
  
  
  2. If the Filipino citizenship was reacquired or retained as specified in RA 9225:
     - Original and photocopy of identification certificate issued by a Philippine Foreign Service Post (FSP) or by the Bureau of Immigration (BI)

If applicant is a Naturalized Filipino Citizen

• Original and photocopy of Identification Certificate of Naturalization from BI

If applicant obtained Filipino citizenship by Election

• Original and photocopy of Affidavit of Election of Philippine Citizenship
• Original and photocopy of Identification Certificate of Election from BI

If applicant has been granted citizenship by Act of Legislation

• Certified true copy of the law granting citizenship
• Foreign Birth Certificate authenticated by Philippine FSP

Source: https://consular.dfa.gov.ph/services/passport/requirements/passport-adult/adult-new

List of Acceptable IDs for Philippine Passport Application

 List of Acceptable IDs for Philippine Passport Application (Any of the following with one (1) photocopy):

• Social Security System (SSS) Card
• Government Service Insurance System (GSIS) Card
• Unified Multi-Purpose Identification (UMID) Card
• Land Transportation Office (LTO) Driver’s License. Student Permit may be accepted if in card format. 
• Professional Regulatory Commission (PRC) ID
• Philippine Identification (PhilID)
• Overseas Workers Welfare Administration (OWWA) E-Card
• Commission on Elections (COMELEC) Voter's ID or Voter's Certificate issued from COMELEC main office in Intramuros, Manila (Certificates issued in COMELEC's regional offices may require further verification. Applicants are requested to present NBI or police clearance along with the Voter's Certificate).
• Philippine National Police (PNP) Permit to Carry Firearms Outside Residence
• Senior Citizen ID
• Airman License (issued August 2016 onwards)
• Philippine Postal ID (issued November 2016 onwards)
• Seafarer's Record Book (SRB)(*must be issued Feb 2020 onwards) issued by the Maritime Industry Authority (MARINA)
• Valid or Latest Passport (For Renewal of Passport)

• For minor applicants, School ID OR Certificate of Enrolment with photo of minor and dry seal of school may be presented

Note

• For applicants based overseas, they may use their host government issued IDs showing their Philippine citizenship. (Example: Residence Card)
• All IDs presented should be readable, untampered and contains consistent information with the documents presented upon application.
• Original and photocopy of IDs and supporting documents are required to be presented upon application.
• Important Reminder: The Department may require additional supporting documents as may be necessary. 

Source: https://consular.dfa.gov.ph/services/passport/requirements/passport-adult/adult-new

Documents Needed to Process a Philippine Passport Adult 1

Core Requirements for Adult New Applications

1. Confirmed Online Appointment *eto po yong binabantayan natin online. 
2. Personal Appearance
3. Accomplished Application Form
4. Original and photocopy of Philippine Statistics Authority (PSA) Authenticated Birth Certificate on Security Paper
   • Married Females (who are using their spouse's last name) must also present Original and submit photocopy of PSA Authenticated Marriage Contract on Security Paper or Report of Marriage
   • Local Civil Registrar Copy is required if PSA Birth Certificate is not clear or cannot be read
5. Any of the following acceptable IDs with one (1) photocopy. List next article. or in the page of DFA, just click the link. 

NOTE: 

If woman opts to retain maiden name, a Marriage Contract is not required.
Additional requirements may be required, please refer to the section below.

Source https://consular.dfa.gov.ph/services/passport/requirements/passport-adult/adult-new

On Passport Online Appointment Booking Assistance

True, the government created has created means and ways to give its passport applicants an easier way to book for an appointment with the Department of Foreign Affairs whereby an applicant can book themselves online which is the following at its website https://www.passport.gov.ph/  and they also removed the accreditation to do business given to travel agents for a weekly slots intended for its clients. 

For some time, we have even been scared assisting people because we were warned and harassed by people because my kaapelyido warned us that we are not allowed to process passports for our clients. 

Of  course we do not process the passports. We only assist our clients prepare and submit the and follow up the processes  of the needed papers so that the applicant will comply with the requirements. We assist our applicants book an appointment. 

However, not everyone are wired or online and that many Filipino citizens despite having smart phones and having mobile data, most government websites are so heavy they cannot read information that they need to know. 

What is the option? Ask somebody to give them information by manual communication and in person. And when they have a problem with their papers, they cannot go to any DFA office just to inquire and they do not have an access to telephones.  But even if we have telephone, calling up takes several days before we are answered. And if they will talk, the problem is what questions to ask the person on the phone. 

So I am justifying the services that people like me provide. 

Our fellow either do not have access nor the time to stay online almost 24 hours a day just to GRAB an appointment with DFA. For this they hire our services and we are glad to work and assist them. 

Random screen shots show the distance and days whereby we work our very best to catch an appointment. It took me more than 2 months just to catch appointments due to the ECQ and the GCQ and the glitches of the websites of DFA. Other monitoring were not screened shot but we keep refreshing the site at least every 15 minutes 24 hours a day using either a cellphone or the laptop or others. 

Today, 

What time did it open? 

We never know until we see it and catch it.